Shared Print Journal Program Collaboration

Strategic Directions 2022 - 2024

To advance our vision and mission, we agree to pursue the following strategic directions together over the next five years:

Collection Growth and Security

1. To establish milestones for collection growth and retention, including adding new titles and more copies to the collective collection.
   
   1. To further enhance the completeness and security of the scholarly record, we will continue to add new journal titles and fill gaps in the titles we retain.
   2. We will also explore ways we can seek out new titles that reflect diversity of scholarship.
   3. We will focus on optimizing the redundancy and the geographic distribution of the titles we retain.
   4. We will utilize data from the Last Known Copies pilot project to draft a process that allows participating libraries to efficiently evaluate and make retention decisions for relevant materials that seem to be rare or unique within Rosemont, so they may be added to the collective collection.

Shared Policies or Guidelines

2. To align operational policies for registration of retention commitments, preservation actions, discovery of, and access to shared print journal collections.
   
   1. All participants in the Rosemont Alliance agree and affirm that all holdings retained by their respective programs are also retained under the Rosemont Shared Print Alliance and, by definition, subject to the Rosemont shared policies or guidelines, including the Access Principles.
   2. We will adopt a common metadata standard to disclose retention commitments and preservation actions. The standard will provide common guidelines for disclosing retention commitments in OCLC WorldCat, PAPR, and other print journal registries as appropriate.
   3. We will adopt validation guidelines to describe expected actions and outcomes when completeness and condition are reviewed at the volume level.
   4. We will establish basic expectations and guidelines for filling gaps in shared print journal collections.
   5. We will develop ways to track and report usage of the collective collection.
   6. When long-term retention of a desired title or item is not possible by the original owner, we will identify and share information about processes that facilitate the transfer of materials between participating libraries, including expectations for their long term retention.

Advocacy & Engagement with Other Programs

3. We will explore potential partnerships with National Libraries, the Partnership for Shared Book Collections (the Partnership), and other programs in the US and Canada to further grow the collective collection of retained scholarly materials.
4. We will work with the Partnership and other programs to develop messaging and outreach activities that emphasize the importance of Shared Print programs to audiences within libraries and higher education and to external audiences.

Infrastructure 

5. We will support the ongoing development of important infrastructure tools that assist in decision-making for our programs and our constituent libraries, including possible de-accessioning decisions by local libraries based on the availability of the Rosemont collective collection.

Revised January 12, 2022