Project Task List

 

2017-2021 Project Development Task List

  • This Task List outlines the implementation timeline for achieving the strategic directions outlined in the Program Statement.
  • The Task List guides governance committees and program working groups’ activities to facilitate continuity of actions and direction.
  • Updates are made by and ratified by governance committees as implementation progresses and in tandem with changes to the Strategic Directions, as appropriate.

Jan-Feb-March 2019

Strategic DirectionTaskProgress
1. Collection Growth: New TitlesInvestigate how titles are identified & selected, exposed, and tracked across shared print programsComplete
1. Collection Growth: New TitlesDefine ‘new titles’ (multi-tiered approach that balances priority between new titles, additional & last copies, and gap filling)Complete
1. Collection Growth: New TitlesProvide updated title counts by each program (for PAN meeting)Complete Link to January PAN Update: https://bit.ly/2DZ4DnU
2. Shared Policies: Reciprocal RetentionIncorporate Reciprocal Retention Agreement into Rosemont DocumentationComplete
7. Monitor the development of, and advocate for, improved infrastructure for shared printMonitor the OCLC/CRL joint grant to improve infrastructure for shared print - Formulate a plan to ensure that Rosemont maintains input on these developments.In process
4. Engagement with other programsEstablish Participation Model/Criteria for Rosemont participationComplete Link to RSPA website: https://bit.ly/2SAtskh
2. Shared Policies: AccessAssess resource sharing and statistical data collection capabilities for shared print (GAC/RapidILL)In process
Communication and AdministrationOngoing/As-needed: Outreach / communicate with participating libraries & other shared print programs on new activities, milestones, progress, etc. Update RSPA website as needed.Ongoing

April-May-June 2019

Strategic DirectionTaskProgress
1. Collection Growth: New TitlesEstablish basis for measuring growth (identify space used to expose & track titles, required data elements, and measurement for tracking growth)In Process
5. DSS Tools [Functionality]- Develop functional requirements/workflows using existing capabilities (AGUA, JRNL, CRL, PAPR, Data Visualization, etc.); - Investigate gap analysis capabilities of existing software; and - Diagram dependencies, overlap, and potential to connect existing tools.In Process
Communication and AdministrationOngoing/As-needed: Outreach / communicate with participating libraries & other programs on new activities, milestones, progress, etc. Update RSPA website as needed.Ongoing

July-August-Sept 2019

Strategic DirectionTaskProgress
1. Collection Growth: New TitlesEach program outlines its multi-year plan for new title contributions. Anticipates a DSS tool/system. Dependency phased approach. Continues to next quarter.In Process
1. Collection Growth: Last Copy AgreementWrite & ratify Last Copy Agreement (respond to feedback from ExecCo)In Process
8. Storage PartnersDevelop guidelines for donation/transfer of materials/last copiesIn Process
5 & 6. DSS Tools- Establish minimum requirements for input data for DSS tool; - Consider business cases for potential workflows for DSS tool; and - Establish business plan for DSS tool.In Process
2. Shared Policies: MetadataDraft common Metadata Guidelines (partner w/ Partnership for Shared Book Collections?)Pending
2. Shared Policies: ValidationDraft common volume-level Validation Guidelines (partner w/ Partnership for Shared Book Collections?)Pending
3. Engagement with other programsEngage with Exec Co to determine how RSPA and PSBC will interactPending
Communication and AdministrationDetermine date & location for Exec Co MeetingDecember 11, 2019 | Washington, DC
Communication and AdministrationOngoing/As-needed: Outreach / communicate with participating libraries & other programs on new activities, milestones, progress, etc. Update RSPA website as needed.

Oct-Nov-Dec 2019

Strategic DirectionTaskProgress
1. Collection Growth: New TitlesEach program outlines its multi-year plan for new title contributions. Anticipates a DSS tool/system. Dependency phased approach.
1. Collection Growth: Last Copy AgreementWrite & ratify Last Copy Agreement (respond to feedback from ExecCo)
6. DSS Tools [Business case]The Exec Co will review proposals, advocate for, advise on and formulate recommendations for a financial model to support journal decision tools and services.
Communication and AdministrationExec Co review Participation requests.
Communication and AdministrationConduct / Support Exec Co meeting
Communication and AdministrationOngoing/As-needed: Outreach / communicate with participating libraries & other programs on new activities, milestones, progress, etc. Update RSPA website as needed.

Jan-Feb-March 2020

Strategic DirectionTaskProgress
1. Collection Growth: New TitlesProvide updated title counts by each program (for PAN meeting)
1. Collection Growth: Last Copy InitiativeIdentify data source for Last Copy Initiative Report
1. Collection Growth: Last Copy InitiativeDevelop implementation plan for securing retention locations for last copies.
9. Storage PartnersIdentify and Engage with Storage Partner libraries
Communication and AdministrationOngoing/As-needed: Outreach / communicate with participating libraries & other programs on new activities, milestones, progress, etc. Update RSPA website as needed.