|
Criterion
|
Degree of Similarity
|
ASERL
|
BTAA
|
FLARE
|
WRLC
|
WEST
|
EAST
|
CRL
|
|
Program Commenced (archiving start year)
|
8-year range
|
2011
|
2012
|
2012
|
2008
|
2011
|
2016
|
2012
|
|
Approx. # of Titles Archived
|
Widely varied collection sizes
|
54,044
*As recorded in JRNL 9/2020
|
~10,550
|
19,536
|
9,903
|
~30,000
|
28,057 (holdings)
|
~52,000
|
|
Approx. # of Volumes Archived
|
Varies
|
|
422,000
|
468,072
|
436,114
|
~833,000
|
|
General print serials, estimated >500,000.
JSTOR archive 84,376
|
|
Retention Period
|
All but EAST have 25-year agreements
|
Dec. 31, 2035
Reviews in 2020 and 2030
|
2037
|
Dec 31, 2035
|
Dec. 31, 2035 Reviews in 2020 and 2030
|
Dec. 31, 2035
|
June 30, 2031
|
Permanent
|
|
Total # of Members
|
Dissimilar
|
37
|
15
|
13
|
9
|
65
|
32 (of 81 members in total for both journals & monographs)
|
207
|
|
Total # of Archivers/Hosts
|
Dissimilar
|
37
|
2
|
1
|
7
|
46
|
32
|
1
|
|
Geographic Distribution of Membership
|
Dissimilar
|
11 states
|
11 states
|
Florida
|
Metropolitan Washington D.C. area
|
18 states West of the Mississippi River
|
5 states for journals (13 in total)
|
Continental North America with Global Affiliates
|
| |
|
|
|
|
|
|
|
Selection:
Collections Analysis Tool(s) Used
|
Dissimilar
|
Local Decision
CRL Analysis | JRNL
|
PAPR Collections Analysis tool; homegrown tools
|
Local Decision
|
Consortial ILS
|
AGUA; PAPR Collections Analysis tool
|
CRL reports
|
Local Decision
|
|
Selection:
Criteria for New Titles
|
Varies
Low use
Member Overlap
|
2019 Retention Model
- Widely-held (7+ ASERL Libraries)
- Low-use print journals
- Completeness/
quality/condition
- Subject Specific - Ag, Arch, Law
|
- Low-use print journals and serial reference works
- Widely duplicated
- Member overlap
- E-availability
|
- Low-use print
- Locally selected by participating libraries–wide variety
- Some by subject
|
- To prohibit duplication in HD facility
- Volumes in facility flagged as shared when dupes of same title discarded
|
- Member overlap
- Print only and
e-availability
- A&I Indexes
- Subject
|
- Member overlap
- Not in JSTOR
- In scope: print only, no microform, no government documents, no monographic series, no non-circulating, no newspapers, no reference works, no directories, no guides, no indexes, no almanacs, no fact books, no handbooks, no yearbooks
- For scarce titles (held by 3 or fewer EAST libraries) had additional criteria:
- The holding libraries owned at least 50% of the run
- WorldCat US holdings 20 or fewer
- WorldCat worldwide holdings 30 or fewer
- Not being retained by other Rosemont programs
|
Local criteria aligned with CRL collection guidelines for CRL collecting areas. https://www.crl.edu/collections/crl-collecting-areas
JSTOR archive
https://www.crl.edu/archiving-preservation/print-archives/crl-administe…
|
|
Selection:
Quantity of Titles Archived Annually
|
Dissimilar
|
None specified
|
Varies
|
None specified
|
Varies; approx. 500/year over
last 2 years
|
~3,000-4,000
|
None specified
|
None specified
|
|
Selection:
Frequency
|
Dissimilar
|
None specified
|
Ongoing,
for 5-year term
|
None specified
|
Processes to mark copies in the facility as shared are run quarterly
|
Selected biennially
|
None specified
|
None specified
|
|
Selection: Identification of Archivers/Contributors
|
Varies
|
Voluntary (based on depth, condition and willingness
|
Voluntary (based on backfile depth and willingness)
|
Voluntary
|
NA
|
Automated (via AGUA tool, based on backfile depth and willingness)
|
Voluntary
|
Voluntary
|
|
Selection:
Single Copy Policy
|
5/7 store one copy
|
✖
|
✔
|
✔
|
✔
|
✔
|
✖
|
✔
|
|
Selection:
Optimal Copy Policy for North America
|
5/7 have no specified policy
|
Seek up to 3 copies among RSPA Shared Print Programs. Libraries not barred from retaining beyond 3 copies
|
✖
|
✖
|
✖
|
Will duplicate
non-WEST SP archives to ensure 3 copies are preserved in
North America (prioritizing Rosemont)
|
✖
|
✖
|
| |
|
|
|
|
|
|
|
Validation:
No Validation
|
2/7 have some volumes with no validation
|
Must disclose
Bibliographic or physical
(local decision)
|
✖
|
Physical Validation
|
|
For widely held print with secure digital surrogates
|
Voluntary
|
Ongoing for legacy material. Requirement for new deposits/acquisitionsJ
|
|
Validation:
Volume-Level
|
All programs perform for some items
|
No requirement
(best practice)
|
Items physically verified for condition and volume-level completeness
|
Items physically verified for condition and volume-level completeness
|
Physical condition verified. No page level validation
|
For digitally indexed with limited/no full text (completeness only)
|
Voluntary
|
Ongoing for legacy material. Requirement for new deposits/acquisitions.
|
|
Validation:
Issue-Level
|
2/5 do issue-level validation for some items
|
No requirement
|
✖
|
Unofficially, when obvious
|
|
For print-only (completeness and condition)
|
Voluntary
|
Ongoing for legacy material. Requirement for new deposits/acquisitions.All JSTOR at issue level
|
| |
|
|
|
|
|
|
|
Disclosure:
OCLC Metadata Guidelines Compliant
|
4/5 use or plan to
|
Best Practice
|
✔
|
✔
|
✖
|
✔
|
✔ (details still to be determined based on new OCLC shared print registration service)
|
✔
|
|
Disclosure: Use of OCLC SP Symbol
|
3/5 use SP symbol
|
✖
|
✔
|
✔
|
Not at present
|
✔ (migrating to primary symbols in 2021)
|
✖
|
✔ for JSTOR
✖ for general collection
|
|
Disclosure: Primary Source for Disclosure Data/Records
|
Varied local disclosure; 4/5 use an ILS
|
Local ILS
|
Lists distributed to members; Local ILS at host sites
|
ALEPH (ILS)
|
Consortial ILS
|
Local ILS
|
Local ILS
|
Local ILS
|
|
Disclosure: To PAPR
|
All disclose
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
|
Disclosure: To JRNL
|
2/5 do not disclose
|
✔
|
✔
|
✔
|
✔
|
✖ (encouraged but not required)
|
✖
|
✖
|
|
Disclosure: To OCLC
|
2/5 may not disclose
|
Date for Registration Service TBD
|
✔
|
✔
|
✖
|
✔
|
✔
|
✔
|
| |
|
|
|
|
|
|
|
Gap-Filling:
Tool(s) Used
|
JRNL, PAPR share users
|
JRNL, PAPR
|
PAPR Collections Analysis and local analysis
|
JRNL
|
|
(AGUA; PAPR Collections Analysis; JRNL)
|
Investigating JRNL
|
None planned at present
|
|
Gap-Filling:
Active Requests to Libraries
|
3/5 do some
active gap fill
|
✔
Local decision
|
✔
|
None planned at present
|
Not applicable at present; considering as a future project
|
Print-only & digitally indexed (limited/no full text)–active archive creation for 1 year (then ad hoc)
|
None planned at present
|
None planned at present
|
|
Gap-Filling:
Ad Hoc
|
4/5 do some
ad hoc gap fill
|
✔
Local decision
|
✔
Voluntary offers
|
✔
Voluntary offers and perpetually during daily processing of volumes
|
|
✔
Archives with secure digital surrogates; & all others post active gap-filling
|
✔
Local decision
|
✔
Local decision
|
|
Gap-Filling: Transfer of Ownership from Provider to Archiver/Host
|
2/5 transfer ownership
|
✖
|
✖
|
✔
To FLARE
|
✖
|
✔
To WEST archiver
|
✖
|
✔
|
| |
|
|
|
|
|
|
|
Archive Location:
In a Storage Facility
|
3/5 hold all items in HD facilities
|
✔
Most holdings in HD/MD or other remote storage
|
✔
HD, env-controlled for print
|
✔
HD/MD, env-controlled for print
|
✔
HD, env-controlled for print
|
✔
HD, env-controlled for print only and digitally indexed with limited/no full text
|
A small percentage, mostly at Five Colleges
|
✔
HD, env-controlled for print
|
|
Archive Location:
In Place/Open Stacks
|
2/5 hold some items in stacks
|
✔
Small number of collections in open/closed stacks
|
✖
|
✖
|
✖
|
✔
For archives with digital surrogates only
|
✔
Remainder in open stacks
|
✖
|
| |
|
|
|
|
|
|
|
Access:
Members-Only
|
2/5 may restrict to members
|
Library’s discretion
|
Members and affiliates
|
✖
|
✖
|
✖
|
Local library’s discretion
|
Non-member access guidelines
https://www.crl.edu/services/borrowing/non-member-lending
|
|
Access:
Delivery Method
|
All offer some version of ILL
|
Traditional ILL methods (photocopy; scan; physical lending) Onsite access at library’s discretion
|
Traditional ILL methods (photocopy; scan; physical lending)
|
Traditional ILL methods (photocopy; scan; physical lending)
|
Traditional ILL methods for non-WRLC members (UPS, Odyssey). Local courier service and Odyssey for WRLC members
|
Traditional ILL methods (scan; photocopy; physical lending); local access at library’s discretion
|
Traditional ILL methods (photocopy; scan; physical lending); local access at library’s discretion
|
Traditional ILL methods (photocopy; scan; physical lending); full volume/run; onsite reading room
https://www.crl.edu/services/lending
|
|
Access:
Resource-Sharing Systems
|
WorldCat, Illiad
widely used
|
WC Resource sharing, Illiad, Rapid, GAC
|
WC resource sharing; Illiad
|
WorldShare
|
Worldcat/Illiad, locally developed software
|
WC resource sharing; GAC deflection rules in policies directory; Illiad
|
Rapid, ILLiad, GAC Policies specified, WorldShare
|
Rapid, ILLiad, WorldShare
|
|
Access:
Access Fee Policy
|
No fees for members common; may vary for others
|
None for Scholars Trust members
Non-members at library’s discretion
|
None for BTAA members; fee for affiliate campuses per local policies
|
*None currently
|
None for Scholar’s Trust members
|
Local library’s discretion
|
Local library’s discretion
|
None for members; $175 per item for non-members
https://www.crl.edu/services/borrowing/non-member-lending
|
